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This is not just about POLE. This is about BUSINESS.

Sample Pole Rental Contract

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As with any contractual template, make sure to update to reflect the laws in your city/state/country and consult a lawyer before updating and using for your business.

Use this sample contract/agreement when renting pole related equipment such as XSTAGES, aerial rigs, etc. to people or organizations.

STAGE POLE RENTAL AGREEMENT BETWEEN:

<YOUR BUSINESS>
<YOUR BUSINESS ADDRESS>

AND _________________________________________ (the renter)

DESCRIPTION OF RENTAL EQUIPMENT

  • <DETAILS OF RENTAL EQUIPMENT> (such as: “Rental of # of XPole Stage Poles 45mm Chrome with static/spin capabilities (regular sized, not lite) + hex key”

DESCRIPTION OF RENTAL DELIVERY/REMOVAL OR PICKUP/RETURN

  • Delivery, set up/installation on <DATE>; deinstallation/removal <DATE> OR
  • Pick up on <DATE>; return on <DATE>

AGREED COMPENSATION

  • Rental Equipment X # of Equipment = $<COST>
  • Delivery, set up/installation and deinstallation/removal + on call technician in case of equipment issue: <COST> (IF RELEVANT)

Total: <COST= equipment + service if needed>

PAYMENT

Renter to submit 50% of total cost as deposit within 14 days of receipt of countersigned contract via <HOW? CHECK? VENMO, ETC.>

Final payment provided day of delivery/pick up via <HOW? CHECK? VENMO, ETC.>

TERM/TERMINATION

This Agreement shall terminate automatically on <DATE>

RELATIONSHIP OF PARTIES.

It is understood by the parties that all parties are independent contractors in relation to each other. <YOUR BUSINESS> and the renter are not employees. <YOUR BUSINESS> will not provide nor receive fringe benefits, including health insurance benefits, paid vacation, deduct relevant taxes (as applicable) or any other employee benefit as part of this agreement.

INSURANCE

<YOUR BUSINESS> maintains insurance and additionally requires that the renter obtain appropriate commercial liability insurance coverage. The renter must provide a certificate of insurance listing <YOUR BUSINESS> as an additional insured not later than 30 days prior to the event.

CANCELLATION

Renter must provide 2-week notice of any/all revisions, and/or cancellations. Deposit is nonrefundable.

INDEMNIFICATION

The renter agrees to indemnify and hold harmless <YOUR BUSINESS> from all claims, losses, expenses, fees including attorney fees, costs, and judgments that may be asserted against <YOUR BUSINESS> that result from the acts or omissions of the renter’s employees, if any, the renter’s agents and any other persons that may use the rental equipment of <YOUR BUSINESS>.

DESTRUCTION OF PROPERTY

If the renter returns or if upon removal of equipment, rented equipment is damaged or missing pieces, the renter agrees to pay the total cost of the repair or replacement if a suitable repair cannot be made.

APPROPRIATENESS OF VENUE

Renter agrees that they have received the appropriate approval including any necessary licenses or permits to use the rented equipment at their intended venue.

AGREEMENT

I agree to this Agreement, including Payment, Terms and Conditions, and Specifications listed herein.

DATE:  

ELECTRONIC SIGNATURE (Scanned Signature):

 

ON BEHALF OF: (ENTITY NAME)

 

EMAIL ADDRESS:

PHONE NUMBER:

 

COUNTERSIGNED AND ACCEPTED:

 

<YOUR NAME, YOUR BUSINESS>

 

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